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Legal Compliance Policy

Effective Date: 03.06.2026

Last Updated: 03.06.2026

At AetheraX SRL, we are committed to conducting our business ethically, transparently, and in full compliance with applicable laws and regulations in Belgium, the European Union, and all jurisdictions in which we operate.

As an AI-powered climate technology company, we recognize that legal compliance is fundamental to maintaining the trust of our customers, partners, investors, employees, and regulators.

1. Compliance with Applicable Laws

AetheraX complies with all applicable legal and regulatory requirements, including but not limited to:

  • Belgian Code of Companies and Associations (Code des sociétés et des associations / Wetboek van vennootschappen en verennootschappen)
  • European Union legislation and directives
  • General Data Protection Regulation (GDPR)
  • Anti-money laundering (AML) regulations where applicable
  • Anti-bribery and anti-corruption laws
  • Competition and antitrust laws
  • Intellectual property laws
  • Employment and labour legislation
  • Tax and financial reporting obligations
  • Environmental and climate-related regulations

2. Ethical Business Conduct

We conduct business with integrity and fairness by:

  • Acting honestly and transparently
  • Avoiding conflicts of interest
  • Respecting contractual obligations
  • Treating customers, suppliers, and partners fairly
  • Promoting responsible corporate governance
  • Rejecting fraud, bribery, corruption, and unethical practices

3. Data Protection & Privacy

Protecting personal and business information is a core priority.

We process personal data in accordance with:

  • Regulation (EU) 2016/679 (GDPR)
  • Belgian data protection legislation
  • Applicable cybersecurity standards

Personal information is collected only for legitimate business purposes and is protected using appropriate technical and organizational security measures.

4. Anti-Bribery & Anti-Corruption

AetheraX maintains a zero-tolerance policy toward bribery and corruption.

Employees, contractors, consultants, and business partners are expected to:

  • Never offer or accept improper payments or gifts
  • Avoid facilitation payments
  • Report suspected unethical conduct
  • Comply with all applicable anti-corruption laws

5. Sanctions & Trade Compliance

Where applicable, AetheraX complies with international sanctions, export control laws, and trade restrictions imposed by:

  • European Union
  • Belgium
  • United Nations
  • Other applicable regulatory authorities

6. Environmental Responsibility

As a climate technology company, environmental responsibility is integral to our mission.

We strive to:

  • Promote carbon reduction and removal solutions
  • Support sustainable development
  • Reduce environmental impacts across our operations
  • Comply with environmental legislation
  • Encourage responsible resource management

7. Human Rights & Labour Standards

AetheraX is committed to respecting internationally recognized human rights.

We support:

  • Equal opportunity employment
  • Non-discrimination
  • Fair working conditions
  • Safe and healthy workplaces
  • Freedom from forced labour and child labour
  • Respect for diversity and inclusion

8. Intellectual Property

We respect the intellectual property rights of others and protect our own innovations, software, research, trademarks, proprietary technologies, and confidential information.

Employees and partners are expected to safeguard company intellectual property and comply with applicable licensing obligations.

9. Information Security

We implement reasonable technical and organizational measures to protect:

  • Customer information
  • Business data
  • Proprietary technology
  • AI models and software
  • Digital infrastructure

Our security practices are continually reviewed and improved as our business evolves.

10. Compliance Reporting

Employees and stakeholders are encouraged to report any suspected:

  • Legal violations
  • Fraud
  • Corruption
  • Data breaches
  • Ethical misconduct
  • Regulatory non-compliance

Reports will be reviewed appropriately and, where applicable, handled confidentially in accordance with applicable law.

11. Continuous Improvement

Compliance is an ongoing commitment.

AetheraX regularly reviews its policies, internal procedures, and governance practices to adapt to evolving legal, regulatory, technological, and sustainability requirements.

Contact

AetheraX

Avenue Louise 231
1050 Brussels
Belgium

Email: info@aetherax.be